Moyer District Library

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Freedom of Information Act

MOYER DISTRICT LIBRARY—THE ILLINOIS FREEDOM OF INFORMATION ACT

I.                   A brief description of our public body is as follows.

A.    Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.

B.     An organizational chart is attached.

C.     The total amount of our operating budget for FY 2013-2014

 is $199,256.46.

Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges and donations.  Tax levies are:

1.      Corporate purposes (for general operating expenditures)

2.      IMRF (provides for employee’s retirement and related expenses)

3.      Social Security (provides for employees FICA costs and related expenses.)

4.      Audit (for annual audit and related expenses)

5.      Maintenance (for maintaining the building)

6.      Tort Liability (for insurance premiums, risk management, attorney’s fees and related expenses, unemployment and worker’s compensation insurance)

7.      Debt Service (for bond and interest payments)

D.    The office is located at this address:  618 S. Sangamon Ave., Gibson City,

E.     We have the following number of persons employed:

               1. Full-time     one

               2. Part-time     ten

F.      The following organization exercises control over our policies and procedures:  The Moyer District Library Board of Trustees, which meets on the second Wednesday of each month except in July and December, 7:00 p.m., at the library.

Its members are: Ida Wahls, President; Jim Killian, Vice-President;

Patricia Harper, Secretary; Chuck Marx, Treasurer; Susan Walker, Gary Keim, and Jim Hazen

G.    We are required to report and be answerable for our operations to:

Illinois State Library, Springfield, Illinois.  Its members are:  State Librarian, Jesse White (Secretary of State); Director of State Library, Ann Craig; and other various staff.

II.                You may request the information and the records available to the public in the following manner:

A.    Use request form (see attached)

B.     Your request should be directed to the Moyer District Library.

C.     You must specify the records requested to be disclosed for inspection or to be copied.  If you desire that any records be certified, you must specify which ones.

D.    To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees: 

           $1.00 per page for employee copied records.

           $5.00 per page for certification of records.

E.  The office will respond to a written request within seven (7) working days or sooner if possible.   An extension of an additional seven (7) working days may be necessary to properly respond.

F.      Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.

G.    You may appeal the decision of the FOIA officer to the Board of Library Trustees.

H.    The place and times where the records will be available are as follows;  Moyer District Library, Monday – Thursday 10 a.m.- 8 p.m.,  Friday 10 a.m.- 5 p.m., Saturday 10 a.m.- 3 p.m.

III.             Certain types of information maintained by us are exempt from inspection and copying.  However, the following types or categories of records are maintained under our control:    

A.    Monthly Financial Statements

B.     Annual Receipts and Disbursement Reports

C.     Budget and Appropriation Ordinances

D.    Levy Ordinances

E.     Operating Budgets

F.      Annual Audit

G.    Minutes of the Board of Library Trustees

H.    Library Policies, including Materials Selection

I.       Annual Reports to the Illinois State Library

10/2013